Job Description

Zeal HR Vacancies – Investment Administration Specialist

Job Type: Permanant
Company: Zeal HR
Job Location: Cape Town CBD

Investment Administration Specialist

An established investment services organisation based in the Cape Town CBD is looking to appoint a detail-oriented Investment Administration Specialist to join their professional team. In this role, you will be responsible for executing technical operational activities across local, linked investment, and offshore administration processes. The successful candidate will ensure accurate processing, detailed reconciliations, comprehensive reporting, and precise fund maintenance within a robust control environment.

Key Responsibilities

Local Unit Trust Administration

• Manage daily net sales flow reporting and distribution.
• Process creations and cancellations, ensuring accurate reconciliation of daily unit movements.
• Facilitate payments and collections related to subscriptions, redemptions, and switches.
• Validate, capture, upload, and verify daily fund prices and money market rates.
• Process and reconcile income distributions, including dividend and interest payments.
• Liaise with fund and accounting teams to ensure seamless, accurate processing.
• Investigate and resolve administrative and pricing discrepancies.
• Perform daily control checks and participate in operational process reviews.

Third-Party Investment Administration

• Produce and distribute daily net flow reports while creating bulk investment orders via order management systems.
• Reconcile order confirmations and settlement activity.
• Prepare payment instructions for external fund providers and validate fund pricing data.
• Perform daily reconciliations between internal systems and external managers.
• Investigate and resolve asset and liability discrepancies within strict turnaround times.
• Manage market corrections, pricing adjustments, and assist with tax-related reconciliations.

Offshore Administration

• Maintain and authorise foreign exchange rates while preparing currency conversion and offshore investment reports.
• Manage offshore bulk orders, payment instructions, and trade cycles.
• Monitor offshore transaction activity and reconcile asset and liability discrepancies.
• Process offshore pricing activities, income distributions, and balance transfers.
• Generate broker commission conversion reports and support ongoing operational enhancements.

Fund Maintenance

• Support the setup and maintenance of local and offshore investment funds.
• Update fund parameters, fee structures, and fund rules.
• Manage fund amendments, regulatory changes, and coordinate corporate actions or mergers.
• Execute capped fund controls and relevant system updates.

Requirements

• A relevant business degree, tertiary qualification, or equivalent industry experience.
• 3–5 years of proven experience in investment administration, fund operations, or unit trust administration.
• A deep understanding of investment operations, reconciliations, and pricing processes.
• Exceptional attention to detail and strong numerical aptitude.
• Strong analytical, logical, and methodical approach to problem-solving.
• Ability to work both independently and collaboratively within a high-performance team.
• Excellent organisational and communication skills, with the ability to manage stakeholders effectively.
• Results-driven mindset with a strong sense of accountability and integrity.
• Proficiency in operational systems and technology solutions.
• Ability to perform effectively under pressure and meet strict deadlines.
• Flexibility to accommodate operational requirements and deadlines.

Desired Skills

• Investment Administration Specialist
• Fund Operations
• Unit Trust Administration
• Offshore Administration

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