Job Description

TrudyQ Consulting Vacancies – Human Resources & Accounting Admin Officer

Job Type: Full Time Job
Company: TrudyQ Consulting
Job Location: Cape Town, Western Cape

Human Resources & Accounting Admin Officer

TrudyQ Consulting is seeking a highly organized and detail-oriented professional to join our team in Cape Town, Western Cape. The primary purpose of this role is to provide efficient support across both human resources and accounting functions, ensuring that our financial processes remain accurate and our HR practices stay fully compliant. As a Human Resources & Accounting Admin Officer, you will be the backbone of our operational environment, balancing hands-on financial duties with essential personnel coordination.

Minimum Requirements

• A relevant Diploma or Certificate in Human Resources, Accounting, or Business Administration is preferred.
• 2–5 years of proven experience in a similar integrated HR and accounting administration role.
• Previous exposure to a manufacturing or operational environment would be highly advantageous.
• Essential proficiency in Pastel Payroll and Sage Pastel Accounting.
• Demonstrated experience managing Time & Attendance systems.
• A solid understanding of South African labour legislation, including the Basic Conditions of Employment Act (BCEA) and formal disciplinary procedures.
• Practical knowledge of basic accounting principles, specifically regarding debtors, creditors, and account reconciliations.

Key Performance Areas

Human Resources (Primary Focus)

• Maintain comprehensive employee records, including contracts, personnel files, and leave documentation.
• Coordinate the full recruitment cycle, from advertising and screening to interview scheduling.
• Manage the onboarding and induction process for all new hires.
• Administer daily attendance and leave tracking.
• Support disciplinary and performance management processes in strict alignment with company policy.
• Ensure ongoing HR compliance and draft standard documentation, such as contracts and formal notices.
• Take full responsibility for payroll processing and administration via Pastel Payroll.

Accounting Administration & Support

• Capture and process supplier invoices while managing ongoing creditor administration.
• Prepare and follow up on statements to ensure accurate financial records.
• Maintain cashbook entries and perform routine reconciliations.
• Assist with month-end processes and liaise with internal and external accountants as required.
• Provide support for basic stock administration and general financial filing.

General Support

• Assist management with ad hoc administrative tasks and reporting.
• Maintain organized, audit-ready documentation at all times.
• Uphold the highest standards of confidentiality regarding all HR and financial information.

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