Full-Time Corporate Executive Assistant | Time Personnel
Job Description
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Time Personnel Vacancies – Corporate Executive Assistant
Job Type: Full Time Job
Company: Time Personnel
Job Location: George, Western Cape
Corporate Executive Assistant Opportunity in George
Time Personnel is seeking a polished and proactive professional to join our team in George as a Corporate Executive Assistant. This role is designed for an individual who excels at managing high-level administrative tasks with exceptional organizational skills and clear communication. If you are a detail-oriented professional who can anticipate needs and solve problems independently, this position offers the opportunity to ensure the Director’s daily operations run seamlessly.
Core Responsibilities
The Corporate Executive Assistant acts as the primary gatekeeper for the Director, managing diaries, handling incoming inquiries, and serving as the first point of contact to optimize the Director’s schedule. You will be expected to maintain the highest level of integrity and confidentiality regarding all business matters.
Key daily functions include:
- Managing complex international and local travel arrangements, including flights, visas, and accommodation.
- Coordinating meetings, including venue preparation, attendee management, and drafting minutes for distribution.
- Preparing professional, high-level PowerPoint presentations and conducting research for various strategic projects.
- Managing correspondence, reports, and administrative tasks across multiple entities owned by the Director.
- Building and maintaining relationships with community organizations, shareholders, and industry partners.
- Drafting content for press releases and blog posts based on internet research.
- Overseeing the property portfolio, including maintenance scheduling and tenant communications.
- Managing the Director’s private residence, household staff, and family requirements.
- Representing the company at events and taking ownership of specific development projects.
- Providing support outside of standard business hours via office phone as required.
Requirements and Qualifications
To be considered for this Corporate Executive Assistant role, candidates must demonstrate a high degree of precision, punctuality, and administrative expertise.
- A Matric certificate is required, and a Diploma in Administration is essential.
- Fluency in both English and Afrikaans (written and spoken) is mandatory.
- Advanced proficiency in Microsoft Office, specifically PowerPoint and Excel.
- Experience with data reporting tools to generate actionable insights.
- Basic bookkeeping experience.
- Highly organized, deadline-driven, and meticulous in checking details for accuracy.
- Must possess a valid driver’s license and own vehicle.
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