Job Description

Exceed HR and Recruitment Vacancies – Regional Debtors Clerk

Job Type: Full Time Job
Company: Exceed HR and Recruitment
Job Location: Stellenbosch, Western Cape

Regional Debtors Clerk – Stellenbosch

Exceed HR and Recruitment is seeking an experienced and detail-oriented professional to join our team as a Regional Debtors Clerk. Based in Stellenbosch, this role is ideal for a candidate who thrives in a fast-paced environment and possesses a solid background in managing full-cycle debtors functions.

Key Responsibilities

As the Regional Debtors Clerk, you will take ownership of the full debtors function, ensuring the accuracy of customer accounts and the integrity of our financial data. Your day-to-day responsibilities will include:

• Managing the end-to-end debtors process, from processing to maintenance.
• Performing precise reconciliations of customer accounts and ensuring the timely allocation of all receipts and remittances.
• Proactively monitoring overdue accounts, conducting professional follow-ups with customers, and escalating matters when necessary.
• Overseeing accounts for key retailers, ensuring that specific deadlines and unique requirements are consistently met.
• Serving as a point of contact for customer queries and fostering professional, long-term relationships with key stakeholders.
• Assisting the finance team with month-end procedures, including the preparation of detailed reports, reconciliations, and supporting schedules.
• Contributing to the maintenance of robust internal financial controls.
• Ensuring all debtor records are kept current and providing clear, actionable feedback regarding the status of outstanding accounts.

Requirements

To be considered for this position, you should have a proven track record in financial administration and a proactive approach to credit control. Our ideal candidate meets the following criteria:

• A minimum of 5 years of experience in a dedicated Debtors role.
• Previous experience managing accounts for major retailers is highly advantageous.
• Advanced proficiency in Microsoft Excel.
• Solid practical experience working with Syspro or similar accounting software packages.
• Strong technical knowledge of accounts receivable and comprehensive debtors management processes.
• Expert-level reconciliation skills, particularly regarding complex customer remittances.
• Excellent verbal and written communication skills; being bilingual is a requirement for this position.
• Exceptional organizational skills with the ability to maintain accuracy while handling high-volume workloads under tight deadlines.
• A professional, customer-centric mindset with the ability to work effectively both independently and as part of a collaborative team.
• A relevant qualification in credit and risk management or a closely related field will be viewed as an added advantage.

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